Privacy Policy

1. Who We Are

Kolva Compendium is an independent editorial publication based at 71 Rosebery Avenue, London EC1R 4TQ, United Kingdom. For the purposes of UK data protection law, Kolva Compendium is the data controller for personal information collected through this website.

You can contact us regarding data matters at:
Email: [email protected]
Post: 71 Rosebery Avenue, London EC1R 4TQ, United Kingdom
Telephone: +44 20 7382 6159

2. What Information We Collect

We may collect the following categories of personal information:

Information you provide directly: When you use the contact form on our website, we collect your name, email address, and the content of your message. We do not require you to provide any other personal information to use this website.

Information collected automatically: When you visit our website, we may collect certain technical information automatically, including your IP address, browser type and version, the pages you visit, the time and date of your visit, and the referring URL. This information is collected through standard web server logs and, where consented to, through cookies.

Information we do not collect: We do not collect sensitive personal information (such as health data, financial data, or identity documents). We do not collect information from individuals under the age of 16. We do not collect information for the purposes of profiling or targeted advertising.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

Contact form submissions: To respond to your enquiry. We retain contact form messages for up to 12 months, after which they are permanently deleted.

Website analytics: To understand how visitors use our website and to improve the editorial content we publish. Where analytics are used, they are configured to anonymise IP addresses and we do not share this data with third parties for advertising purposes.

Legal compliance: To comply with our obligations under applicable UK law, including data protection legislation.

We do not use your personal information for direct marketing, automated decision-making, or profiling. We do not sell, rent, or share your personal information with third parties for their own marketing purposes.

4. Legal Basis for Processing

Under UK data protection law (UK GDPR), we process your personal information on the following legal bases:

Legitimate interests: For the functioning of the website, responding to editorial enquiries, and maintaining server logs for security purposes. Our legitimate interests do not override your rights and freedoms.

Consent: Where we use non-essential cookies or analytics tools, we rely on your consent, which you provide through the cookie consent banner on this website. You may withdraw consent at any time by adjusting your cookie preferences.

Legal obligation: Where we are required to retain or disclose information to comply with applicable law.

5. Cookies

This website uses cookies. Cookies are small text files placed on your device to help the website function and to provide anonymous analytics data. For full details of the cookies we use, their purpose, and how to manage your preferences, please see our Cookie Policy.

You can manage or withdraw your cookie consent at any time by clicking the "Cookie Settings" link in the footer of any page on this website.

6. Data Retention

We retain personal information only for as long as is necessary for the purposes described in this policy, or as required by applicable law. Contact form submissions are retained for up to 12 months. Server log data is retained for up to 90 days. Analytics data (where anonymised) may be retained for longer periods for the purpose of editorial performance review.

7. Your Rights

Under UK data protection law, you have the following rights regarding your personal information:

Right of access: You may request a copy of the personal information we hold about you.
Right to rectification: You may ask us to correct inaccurate personal information.
Right to erasure: In certain circumstances, you may ask us to delete your personal information.
Right to restrict processing: You may ask us to restrict how we use your information.
Right to object: You may object to the processing of your personal information where we rely on legitimate interests.
Right to data portability: Where processing is based on consent, you may ask us to provide your data in a portable format.

To exercise any of these rights, please contact us at [email protected]. We will respond within 30 days.

If you are unsatisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

8. Third-Party Services

This website uses a small number of third-party services, including Google Fonts (for typography) and standard CDN-hosted libraries (for website functionality). These services may process your IP address as part of their standard operations. We do not share personal information with these services beyond what is technically necessary for page delivery.

The Google Maps embed on our Contact page is loaded from Google's servers. Google's privacy practices are governed by Google's own privacy policy, available at policies.google.com/privacy.

9. Security

We implement reasonable technical and organisational measures to protect personal information against unauthorised access, loss, or disclosure. These include HTTPS encryption for all pages on this website. However, no method of transmission over the internet is entirely secure, and we cannot consistent approach absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The date of the most recent revision is shown at the top of this page. We recommend reviewing this page periodically. Continued use of this website following any update constitutes acceptance of the revised policy.

11. Contact

For any questions or requests relating to this Privacy Policy, please contact:

Kolva Compendium
71 Rosebery Avenue
London EC1R 4TQ
United Kingdom

Email: [email protected]
Telephone: +44 20 7382 6159